2024 SSAF allocation process

Under the “Higher Education Support (Student Services, Amenities, Representation and Advocacy) Guidelines 2022”, Universities are required to have a formal process of consultation with democratically elected student representatives and representatives from major student organisations regarding the specific uses of the fee.

This consultation must include:

  • Publishing identified priorities for proposed fee expenditure and allowing opportunities to comment on those priorities by students as well as student associations and organisations; and
  • Meeting with democratically elected student representatives and representatives from major student organisations at the university to consider priorities for use of the fee.

2024 SSAF allocation process and timeline

The application process will adhere to the following events and timeline in Table 1.

Table 1. SSAF Allocation process and timeline
When Action Description Who
30 August 2023  Student consultation and feedback gathered for priorities

(AMDC301) 1.10pm-1.50pm and Hybrid attendance via MS Teams. All students are welcome to attend in-person or access the meeting online using MS Teams. Request the hybrid link from:

The Office of the Deputy Vice-Chancellor (Education, Experience & Employability) via eee@swin.edu.au

 Students and Student bodies
8 September 2023 Student written feedback published on 2024 SSAF website

The proposed priorities, taking into consideration the feedback provided at the August 30 consultation meeting, will be published on this webpage:

 Office of the DVC EEE
8 September 2023

 2024 SSAF applications open

SSAF website detailing how to apply for SSAF allocation funding:

 Student bodies and University
22 September 2023 Students: Written feedback deadline

Students are invited to provide written feedback regarding proposed 2024 SSAF expenditure and/or the allocations process via email in the following ways:

  • To: The Office of the Deputy Vice-Chancellor (Education, Experience & Employability) eee@swin.edu.au
    Subject: 2024 SSAF Allocation Student Feedback

or

 Students
29 September 2023

 Student Bodies: Written feedback deadline

Student bodies are invited to provide written feedback regarding proposed 2024 SSAF expenditure and/or the allocations process (may include written student feedback sent directly to the student bodies) via email in the following ways:

  • To: The Office of the Deputy Vice-Chancellor (Education, Experience & Employability) eee@swin.edu.au
    Subject: 2024 SSAF Allocation Feedback
 Student bodies
8 October 2023  Student survey due date 

Higher Education and Vocational Education students are invited to participate in a survey regarding preferred students services and support to support your student experience.

This survey has been provided to eligible students via student email.

Students 
13 October 2023 SSAF application due for 2024 SSAF. Applications close COB Friday 13 October 2023  

Email completed applications as follows:

  • To: The Office of the Deputy Vice-Chancellor (Education, Experience & Employability) eee@swin.edu.au
    Subject: 2024 SSAF Allocation Application
 Student bodies and University
November 2023 SSAF ARC meeting to review applications and make recommendations to the Vice Chancellor SSAF ARC (Student Services and Amenities Fees Allocation and Reporting Committee) SSAF ARC and Vice Chancellor
December 2023 Announcement of SSAF recipients

All feedback will be considered with the Vice-Chancellor reaching a decision on the 2024 SSAF allocation in December 2023. Application results will be:

  • Listed on 2024 SSAF Website. 
  • Emailed to applicants (successful and unsuccessful).
 Student bodies and University.

SSAF 2024 - Estimated SSAF

Estimated SSAF to be collected for 2024 is:

$7,948,519*

*Note: This estimated amount may change in 2024 pending actual student enrolments.

2024 Student Consultation Session Feedback

A student consultation session was held on Wednesday 30 August 2023 to gain student feedback on what they consider to be most important for SSAF-funded priorities at Swinburne.

The priorities for 2023 (see below) were presented as a baseline for the consultation process and attendees were encouraged to provide immediate feedback or feedback in writing.

  • Student health and wellbeing remains a key area of need for Swinburne 
  • Campus activation and events throughout the year to create a sense of belonging 
  • Move to a single Student Voice model with one student representative body 
  • Continue expanding the delivery of all student services to be available to our online student community, and offer all students hybrid service options 
  • Careers and Employment services remains a key priority 
  • A student platform / better websites to let students know what activities and opportunities are available to them 
  • Additional informal hang-out spaces 
  • A university-wide approach to facilitate student and staff partnerships to inform, develop and deliver student programs and services 
  • Students also outlined the need for additional recreation spaces and for space to be improved to provide increased disability support 
  • The positive and constructive work of Swinburne Student Life is recognised and it is proposed that the funding levels for this group to remain similar in 2023  
  • The positive and constructive work of the Swinburne Student Union is recognised and it is proposed that the funding levels for this group to remain similar in 2023 
  • The positive and constructive work of the Swinburne Representative Council is also acknowledged. 

An updated set of priorities for 2024 will be provided once all feedback from students and student organisations have been received.

2024 SSAF allocation application process

To apply for SSAF funding, Swinburne student bodies or Swinburne service providers are to fill in an application form requesting SSAF funding for their proposed allowable services or projects.

For general information about SSAF, check the main SSAF page.

To apply for SSAF, please:

  1. Download and fill in the 2024 SSAF Allocation Funding Application (Excel document), and
  2. Create a PDF copy of the completed Excel template.
  3. Email the completed PDF back to eee@swin.edu.au before 13 October 2023 deadline (as indicated in Table 1) with the subject line "2024 SSAF Allocation Application"


Applications that are:

  • late, or
  • incomplete

are extremely unlikely to be considered for SSAF funding.

Applications for activities must be within the 19 allowable activities. Applications for activities outside of these 19 allowable activities will not be considered by the SSAF ARC.

SSAF ARC will take account of student priority areas in the allocation process.

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